Gwent Music Instrument Loan Contract

    Pupil Details

    Parent/Guardian Details

    Instruments Details

    Loan Period


    • Baritone£445.00

    • French Horn£1,125.00

    • Bassoon£4,826.00

    • French Horn Mini£350.00

    • Bassoon Short Reach£4,060.00

    • Glock Pack£129.00

    • Bassoon Mini£2,394.00

    • Guitar (all sizes)£99.00

    • Cello 1/8£400.00

    • Oboe (plastic)£665.00

    • Cello ¼)£525.00

    • Oboe (wooden)£1,334.00

    • Cello ½£550.00

    • Saxophone Alto£690.00

    • Cello ¾£620.00

    • Saxophone Soprano£840.00

    • Cello 44£630.00

    • Saxophone Tenor£1,000.00

    • Clarinet£400.00

    • Tenor Horn£280.00

    • Clarinet A£1,354.00

    • Trombone£500.00

    • Clarinet Lyons£100.00

    • Trombone Mini£1,000.00

    • Cornet£260.00

    • Trumpet£260.00

    • Double Bass£1,599.00

    • Tuba (3 valve)£800.00

    • Double Bass Mini£1,270.00

    • Tuba (4 valve)£4,450.00

    • Euphonium£480.00

    • Viola£222.00

    • Flute£365.00

    • Violin (all sizes)£144.00

    • Flute Curved Head£420.00

    I confirm the following:

    1. That I have read and understood the Terms and Conditions of loan set out above, and agree to abide by these terms for the Loan Period;

    2. I understand that the Loan Contract is intended to be a legally binding document and any breach of the terms and conditions may result in Gwent Music taking recovery action against me for any loses they may incur as a result of damage to the instrument, up to the replacement value set out above;

    3. I have completed the Loan Form to the best of my knowledge and certify that the information provided is correct; and

    4. I have examined the instrument prior to the commencement of the Loan Period and confirm that it has been received by me in full working and undamaged order.

    By completing and signing this form you are entering into a Loan contract with us and you are therefore agreeing to us storing your data securely through our cloud-based electronic administration system – Experios. We will never pass your information to a third party, or use it for any purpose other than to communicate with you about your contract. We only collect and process the necessary information needed to form the contract and to comply with legal obligations surrounding the safeguarding of our clients. To understand the full details of how we handle your data, please read our Privacy Policy by visiting


    From time to time we would also like to communicate with you about other opportunities and services provided by Gwent Music. All information is treated in accordance with the Data Protection Act (DPA) 1998 and GDPR Regulations 2018. Your email address is the only data that will be stored securely through the GDPR-compliant GovDelivery system and you will receive an infrequent e-newsletter around six times a year. Please tick this box below if you are willing to allow us to use your email address in this manner. You can unsubscribe from this service at any point.


    1. All information requested on the “Loan Form” must be completed.

    2. Instruments are loaned on a termly basis, including holidays (3 terms per year). The Loan Period is specified on the Loan Form.

    3. Repairs must be carried out by our recommended repairers. Details available on request.

    4. Instruments are loaned to you in full working and undamaged order.

    5. The replacement of items such as strings or reeds are your responsibility unless there is an obvious fault at the time of receiving the instrument and must be replaced at your cost if required prior to the return of the instrument.

    6. Every care should be taken to protect the instrument against loss or damage. The Loan does not cover this. In the event of loss or damage you will be required to compensate Gwent Music up to the replacement value of the instrument. It is your responsibility to insure against this, and if you do not, you could become liable for the cost of repair or replacement of the instrument. The instrument value for insurance purposes is displayed below.

    7. If, at any time, you no longer require the instrument it should be returned to Gwent Music, Malpas Court Primary Grounds, Whittle Drive, Newport, NP20 6NS. You will receive Email confirmation of your return.

    8. The instrument may not be transferred to any other person.

    9. Please advise immediately of any change in contact details.

    10. If the instrument provided is exchanged either like for like, or for a different type of instrument (e.g. a clarinet is exchanged for a trumpet) then the above conditions still apply and any difference in replacement value should be observed.